Board Members Present:
Elizabeth Ralph, Maggie Masimore, Jennie Scott, Carol Garrett
Staff Present:
Norman Tenenbaum, Mary Hildebrand, Debbie Frazier
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1. |
Minutes of the September 14, 2009 meeting were reviewed. Maggie moved that the minutes be approved. Jennie seconded the motion. The minutes were approved. |
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2. |
Debbie reported that the audit fieldwork was completed last week. Working on the July Financials. |
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3. |
Internet Security: Norman, Debbie, Dave, and Dan spoke with two FBI agents last week. Provided all the logs to our firewall and "gotomypc". Looking into all the IP addresses that were used to get into our Money Market Account. |
| 4. |
Norman passed out all our 990 policies for review. He requested that these policies be passed even if they need to be revised later. |
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a) |
Conflict of Interest #2 ... Carol moved that this version be approved. Maggie seconded the motion. Policy was approved. |
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b) |
Whistle Blower Policy #2 ... Magie requested that with the addition of clients that the policy be approved. Jennie seconded the motion. Policy was approved. |
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c) |
Document Retention & Destruction Policy ... Jennie moved that the policy be approved. Maggie seconded the motion. Policy was approved. |
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d) |
Executive Compensation Policy ... Jennie moved that the policy be approved. Carol seconded the motion. Policy was approved. |
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e) |
Review of IRS Form 990 ... Maggie moved that the policy be approved. Jennie seconded the motion. Policy was approved. |
| 5. |
J&I Contract: New contract was submitted for review. Maggie moved that we accept the contract. Jennie seconded the motion. Contract was approved. Donna Grimes with J&I would like to have the Board come visit the office of J&I and also visit one of the Southern Thrift Stores to get a better understanding of the operation.
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| 6. |
Mary presented a program review of Family Support. Passed out a current newsletter that has just been finished. Program is in jeopardy of being eliminated completely and asking everyone to contact their legislators and make them aware of what Family Support does for our clients and ask for their support. Maggie suggested having a breakfast or lunch for legislators. Mary was very happy to have any suggestions on how to reach legislators and the community at large.
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| 7. |
Wal-Mart Grant Application: Norman reported that The Arc of Davidson County is working with The Arc of Tennessee and other local chapters to partner with Project Search or Project Opportunity.
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| 8. |
Norman had three sugestions for new board members: Kim & Scott Raymond and Kathy Felts.
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| 9. |
Executive Director Goals: Norman handed out a list of four priority goals as Executive Director:
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a) |
Draft 990 policies and revise personnel policies |
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b) |
Preserve funding for Family Support |
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c) |
Develop a committed and organized Board of Directors |
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d) |
Bring Shatika Woods' advocacy case to a successful conclusion |
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Maggie also suggested strategies for increasing membership. Maggie moved that these goals be accepted. Jennie seconded the motion. Goals were approved. |
| 10. |
Next meeting scheduled for December 7, 2009 at 4:30 in The Arc's conference room.
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11. |
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